From core financials to manufacturing and distribution, Sage MAS 90 version 4.4 has something for everyone. Review the presentation to learn of the new custom Microsoft® Office enhancements, expanded customer and item numbers by company, additional business insights explorer views and much more. During the presentation you can review MAS 90’s new features and enhancements such as improved workflow and business processes, expanded customer and item numbers and parallel migration.
3. Agenda
4.4 Overview
Enhancements for Everyone
Customizer
Web Services
Parallel Migration
Module Enhancements
Product 1, 2 and 3 Updates
4. 4.4 Overview
New Features and Enhancements
Improved Workflow and Business Processes
Business Framework Updates
Inventory Management
Purchase Order
Bill of Materials
Bar Code
Expanded Customer Numbers
Expanded Item Numbers
Parallel Migration
5. Usability & Workflow Business Framework Benefits
Dual Grid Entry Reports & Forms
Memo Manager Saved Rpt Setting
Batch Manager Keep Window Open
Customization Options PTD/YTD from Record
Detail
Hyperlinks
Security Flexibility
Crystal Reports/Forms Create/Modify/View/C
User Date & Time Stamps ontrol
Security Events
Right-Click Menus
Business Object Interface
Setup Wizards
6. Parallel Migration
Migrate Sage MAS 90 or 200, v3.71 and up to v4.4
Migrate to same server or a different server
Provides time to prepare reports and customizations
if necessary
Able to continue business operations while
configuration and testing upgrade (no working nights
and weekends)
Re-Migrate current data on go live
11. Customer Number Expansion
Increased from 7 to 20 characters
Division Codes still 2 character
Setup Customer number options in Accounts
Receivable Setup / Options
Note: Impacts existing reports, etc.
Expansion by Company – no need to change if
you don’t want to
New installations are 20 characters only
13. Business Insights Explorer
28 Standard BI Explorer Views in 4.4
11 Standard in 4.2
23 Standard in 4.3
New 4.4 BI Explorer Views
Item Quantity by Warehouse View*
Vendor Purchase History View
Open PO by Vendor Name View
Bill of Materials View*
Component Whose Used View in BOM
14. Customizer Enhancements
Sage MAS 90 events run with or without user
intervention (buttons or no buttons!)
Automatically total detail numeric UDFs to a header
UDF
Cumulative calculations on multiple records
No Provide-x programming skills required
Customizations survive upgrades
15. eBusiness Web Services
New module for 4.4
Web programming interface
Can be used with non web interfaces
Web services for customers, contacts and sales
orders (do you get this emailed and manually key)
Create, Read, Update, Delete operations
16. Module Usability Improvements
Common Information
Global & User Enhancements
Inventory
Purchase Order
Bill of Materials
Bar Code
Visual Integrator
17. Common Information - Global Changes
Purchase Order and Bill of Materials Miscellaneous Charge Maintenance tasks can
now be set up and maintained in one location.
You can now view and compare purchase and quantity history for current and
previous years for miscellaneous items.
The Purge Item History utility has been added because period end closing is no
longer required, yet occasionally, regularly item history purges may be desired.
The new Miscellaneous Item Detail Transaction Report has been added to provide
a detailed listing of miscellaneous, charge, and special items.
18. Common Information - Global Changes
You can now retain item history for a minimum of two years for all items and
transactions.
The new setting to expand item codes is accessed in Common Information
Options.
The maximum number of decimals allowed has been increased to four decimal
places in Common Information Options.
In the Miscellaneous Item History by Period report, additional options to print
data have been added.
21. Common Information - Global Changes – Alias Item Everywhere
View alias items throughout the system
Data Entry Screens
Inquiry Screens
Business Benefit
Many companies user their vendor’s item number or their customer’s item
number as an alias item
Alias numbers have always been viewable in SO entry and PO entry, but not
in all inquiry screens
This streamlines processes and eliminates confusion in the office, warehouse
and even in production
Not knowing the “translation” for an alias item number can result in poor
customer service, lengthy order processing, or receiving/shipping incorrect
product.
22. Common Information
Increased decimal precision
Current Precision is 3 decimals
Expanded to 4 without loosing places to the left of the decimal
Quantity Precision 99,999,999.9999
23. Common Information - Global Changes
PO & BOM Misc Charge Maintenance
Moved to Common Information where they also reside for AR & SO
Setup Misc Charges in one place and enable for use in all or specific modules
New Purchase and Quantity History tab
New Miscellaneous Item Detail Transaction Register
Shows details on sales and receipts of miscellaneous items
New Common Information Setup Menu
Configuration of Common Information Options
Unit of Measure Conversion Maintenance
24. Inventory - Global Enhancement
Expanded Item Code
Items can now be up to 30 characters long
Includes IM Item, Miscellaneous Item and Bill Numbers
Expansion by Company
New installs will be 30 characters long only
25. Inventory - Physical Count Processing
Optionally Print Current Quantity on Worksheet
Allows manager/supervisor to ensure no items are missed
Pre-populate Expected Quantities in Entry
Increases efficiency
Reduces physical count entry time
Effective when performing ABC cycle counts
26. Inventory - Standard Cost Valuation Improvements
Standard Cost Items can be valued at $0
Relieved from inventory at Zero cost
Purchase Offset by GL Entry
IM Account untouched while Std cost is Zero
Print Current or Historic Standard Cost on:
Inventory Valuation Report by Period
Inventory Trial Balance
27. Inventory - Standard Cost Adjustment Register & Update
Modeled after Automatic Cost/Price Change
Updates adjustments to GL – eliminates data entry
Replaces ability to adjust from Item Maintenance
Note: Only Items with zero cost can be adjusted in Item Maintenance
System Activity Log indicates start, finish and number of items
updated for an audit record of who did what, when
28. Inventory - Usability Improvements
Synchronized History Tables:
The 4.40 architecture creates a relationship
• Item Transaction History table
• Period posting and summary History tables
All period posting and summary history tables will now have
corresponding detail transaction records.
This allows changing of period dates
A synchronization tool included to balance all the history tables and
validate activity to period balances.
Conversion will use the summary table balances and create
any missing detail.
29. Inventory & Purchase Order
Both have Batch Entry
Multiple users can do data entry
30. Purchase Order - Drop Ship Improvements
Receipt history included in PO Purchase History
Options when creating PO’s for drop ships
Only include items for the SO when the vendor on the PO matches the one
identified for the item
Yes to include all drop ship lines, regardless of vendor
Prompt to be asked to either include all items on the sales order or only those
that match the PO vendor
Auto-Generate a single order for multiple items to the same
primary vendor from a sales order
31. Purchase Order - Usability Improvements
Back Order Fill Report – PO Receipt of Goods
Purchase Order Options – Printing
• Sort by : Sales Order, Customer Number, Bill To Name
• Only Print Items Received – Only includes items received with a backordered
quantity on a sales order
• Include All Sales Order Lines – Includes all SO demand for items received
PO Variance Register Update
Calculations made and register prints before Update
Receipt Labels – Receipt of Goods Update
Print Receipt Labels before update prompt (and reprint them too!)
Streamlined Material Requisition process
33. Bill of Materials - Usability Improvements
Bill of Materials Inquiry& Where Used Inquiry
More relevant information displayed
Easier to read and understand
Drill down & around for faster access to information
Pick Sheet Printing
Print comments and include misc charge codes
34. Bill of Materials - Usability Improvements
Bill of Materials Maintenance
Create on-the-fly items, add miscellaneous charges and comments
controlled by Security Settings
Option Bill Maintenance, Option Interaction Maintenance & Item
Quantity Button available
Extended item description added
Bill of Materials Data Entry
You can now post miscellaneous charges by warehouse and view the
general ledger segment the miscellaneous charges will post to.
The Lot/Serial Distribution button has been added to the Production
Entry and Disassembly Entry windows
35. Bar Code - Improvements
Bar Code in Business Framework
Supports UDF's
New Bar Code Rejection Maintenance Task
Shows reasons why scanned bar codes are rejected
• Item not in inventory, serial/lot number not available, etc.
Provides simple user interface to fix imported bar code
transaction records.
Fully supports radio frequency handhelds as well as legacy
handhelds
36. Common Information - New Setup Menu
The Common Information module now has a Setup menu which includes the
following tasks:
Common Information Options
Unit of Measure Conversion Maintenance
37. Visual Integrator
Update Existing Line Item Records
Data entry business objects Line Key fields exposed
Used existing Line Key to update
No Line Key means new record inserted
New import lot and serial distribution records
Easier Extended Description Imports
New “Skip Source Data Truncation”
Import all Bill of Material Maintenance Tables
Bill Header, Bill Detail, Bill Options Header, Bill Options Detail, Bill Options
Interactions Header, Bill Options Interactions Detail, and Bill Options
Categories can now be imported using the Bill Header business object.
38. Custom Office – Customizer - Events and Triggered Customizations
Example Use: When taking an order from a new client that was referred by
existing customer, you want to track the referral and give your existing customer a
10% discount up to $100 on their next order.
Customizer let’s you create a new tracking table for referral discounts.
Input referral field in Order Entry, tied to look up list of customers.
When customer selected in referral field, a record is placed in referral discounts table.
The record for this customer referral discount lists Customer Number, Name, Referral Date, Referral
% , Referral Limit, Referral Used Date, Referral Used Ref and Referral Used Amt.
These referral records can be edited in a Maintenance Screen.
When customer call’s in for their next order, pop-up notify salesperson to offer using their referral
on the order. Click YES if do and NO if don’t.
When referral used, its record has Used Date, Ref and Amt updated and flagged complete.
A discount line is automatically added to the Order without the salesperson clicking a key.
ALL THIS IS DONE USING VB SCRIPT TECHNIQUES – WE CAN HELP YOU!!
39. Version 4.x Top 5 - Most Popular Benefits
Business Insights Explorer – navigate, inquire and mine your
data
Paperless Office – store forms, reports and registers
electronically in PDF
Lookup Engine – Customize the Lists and Export to Excel
All Reports and Forms in Crystal and export them to Excel
Email PDFs of Orders, Invoices or Reports from Print Preview -
Outlook (MAPI)
40. Customer - Technology Enhancements
Support for Windows 7
File Segmentation
Automatically detect large file sizes and creates multiple segmented
data files
Segmentation allows expansion pass 2GB providex data file size limit
Data storage now only limited to Hard Drive size
New Providex Interpreter Release
42. Library Master Enhancements
Restrict Item Purchases for Certain States or
Customers:
• You can now restrict the ability to select inventory items for each
defined customer or ship-to state in Sales Order Entry and Sales
Order Invoice Data Entry.
• The restrictions are also enforced when selecting alternate items
in Shipping Data Entry and when replacing an item with a different
item in RMA Entry and RMA Receipts Entry.
• In Role Maintenance, you can give users the ability to override the
restricted item selections
43. Library Master (continued)
Enhanced Searching Ability in Data File Display
and Maintenance
• You can now enter search criteria for multiple fields
when searching for records in Data File Display and
Maintenance, by entering a key column separator
within the key.
• You can now filter the search results that appear in the
Data File Display and Maintenance Key Scan window.
44. Library Master (continued)
Enhanced Credit Card Security:
• Two new user preferences have been added in User Maintenance to allow you to designate
users that can print or display fully formatted credit card numbers. Users without those
preferences will only see the masked credit card number.
• Two new security event roles have been added in Role Maintenance to allow you to designate
which roles can change or delete the key used to encrypt credit card numbers. Industry
standards recommend that you change this key at least annually to enhance security of the
encrypted credit card numbers stored in your system.
• The key used to encrypt the credit card information is now stored separately from your
company data. By using the Sage MAS 90 and 200 alternate directory feature, your key will be
stored in a different physical location than your company data; thereby, increasing the
security of the credit card information.
• A Credit Card Audit Log has been created. This log will show the following:
► All credit card transaction requests sent to the payment server
► Each time credit card numbers are encrypted or decrypted
► Each time a user's print or display credit card preferences is changed
► Each time a credit card key is changed or deleted
45. Accounts Payable Enhancements
Accounts Payable
• Wire Transfers in AP Manual Check Entry - In Manual Check and Payment
Entry (previously named Manual Check Entry), you can now record and
reverse wire transfers. Additionally, the Manual Check Register has been
renamed Manual Check and Payment Register.
• You now have the ability to print wire transfers on the Check History and
Payment History reports, and they will appear in Vendor Maintenance,
Vendor Inquiry, Invoice History Inquiry, and Payment History Inquiry.
• If the Bank Reconciliation module is integrated with Accounts Payable,
wire transfer information will also appear in Check, Deposit and
Adjustment Entry, Reconcile Bank, Bank Reconciliation Register, and Bank
Recap Report.
• How to Reverse a Check steps documentation has been enhanced.
46. Accounts Receivable Enhancements
Accounts Receivable
• Cash Receipts Entry Check List lookup now lists all
check numbers that have been added
• Cash Receipts Entry, in the Select Cash Receipts Invoice
now lists the open invoices for the chosen customer.
• A/R Enhanced Invoice History Search
• Cash Receipts Entry by Invoice Number
47. Inventory Management Enhancements
Delete/Change Item
• Using Delete/Change Items will assign the New Item Code the
existing memos attached to the Starting/Ending Item Code.
Search for Transactions by Lot/Serial
• You can now search for invoice transactions by lot or serial
number from the Accounts Receivable Invoice History Inquiry and
Sales Order Copy From windows. The system will search either the
Item History or Invoice History file based on your selection in
Accounts Receivable Options.
• The Lot/Serial Inquiry task has been added to the Inventory
Management Main menu, making it easier to access this task.
48. Job Cost Enhancements
Job Status Posting Control
• Job Status Posting Control - You can now define which
job statuses are allowed when a job number is entered
in data entry tasks in the Accounts Payable, Accounts
Receivable, Inventory Management, Job Cost, Payroll,
Purchase Order, and Sales Order modules. Using Role
Maintenance, you can also give users the ability to
override the allowed job status selections.
49. Sales Order Enhancements
Sales Order
• Extended Solutions SO 1096 – Enhanced Customer PO Number
Validation, which worked with the MAS90 Sales Order Option
“Check for Duplicate Customer PO Numbers” has been
incorporated. With this enhancement, this check box was
replaced with multiple check boxes to provide the user with
selections for choosing the specific files to be checked for
duplicate customer PO numbers: Sales Order Entry; S/O Invoice
Data Entry; Sales Order History; A/R Invoice Data Entry; A/R
Invoice History. A module option for allowing the use of duplicate
PO customer numbers was also added.
50. Sales Order (continued)
A Print Pick button that allows you to print picking
sheets has been added to the Sales Order Entry
window. You can also define settings in Sales Order
Options to allow the following:
• After quick printing a sales order, receive a prompt to
quick print a picking sheet and shipping label.
• After quick printing an invoice, receive a prompt to
quick print a COD label.
• After quick printing in Sales Order Entry or Invoice Data
Entry, view the source document
51. Sales Order (continued)
Print Backorder Lines on Pick Sheet
• When printing picking sheets for standard orders, you
can now include the back ordered quantity in the
quantity ordered, and print line items for which the
entire quantity is back ordered. When printing back
ordered information, the back ordered quantity will
also print.
52. Sales Order (continued)
Changes for Picking Sheet Printing
• When using Picking Sheet Printing, a picking sheet is no longer
printed if the source sales order is in use in Sales Order Entry.
• In Sales Order Options, you can now elect whether or not you
want to receive a warning message to help avoid the duplicate
printing of picking sheets. This issue may occur if the Print Pick
Sheets check box for a sales order is not cleared because the order
is in use by another user during the printing process. If you do not
elect to receive the message, the information is written to the
Activity Log.
53. Sales Order (continued)
Creating Sales Orders from Master and
Repeating Orders and Quotes:
• When creating a sales order from a master or repeating
order or quote, the payment type on the sales order
will now be defaulted from the default payment type in
Customer Maintenance.
54. Payroll Enhancements
Set up Automatic Earning Codes for Each
Employee
• Using the Auto Pay feature, you can now set up
earnings codes by employee to automatically create
Payroll Data Entry line entries.
56. Bank Reconciliation Enhancements
Enforce Tighter Controls over Bank
Reconciliation Adjusting Entries
• To further refine and control who is allowed to make
entries in Bank Reconciliation that change your current
balances, a new option is now available in the Library
Master Role Maintenance task. For banks defined in
Bank Code Maintenance, you can specify the users who
are allowed to access and make adjusting balance
entries.
57. Bank Reconciliation (continued)
Positive Pay Export: (similar to BR-1004)
• Deter check fraud using the new Positive Pay features in the Bank
Reconciliation module. Positive Pay assists your financial institution in
monitoring against suspicious check activity using a file you create and
submit. The Positive Pay file contains key information, such as check
numbers and dollar amounts, to identify only the checks you have issued
and authorized for payment. Components of the check must match
exactly or the check will not be paid.
• The new Positive Pay Export Wizard can be used to create the proper
export file format that your financial institution requires to compare the
file you send with the checks that are presented for payment. For your
reference, a field formatting and export details document is available
from the wizard. The wizard can also be used to update your file format,
as banks may change their specified file format.
• In Check, Deposit and Adjustment Entry, checks sent to the bank using
Positive Pay are now identified with an Exported check box.
58. Bank Reconciliation (continued)
Expanded Comment Field:
• In Check, Deposit and Adjustment Entry, the Comment
field has been expanded to 2048 characters.
Enter Checks, Deposits, and Adjustments On
the Fly:
• In Reconcile Bank, you can now enter checks, deposits,
and adjustments on the fly without having to return to
Check, Deposit and Adjustment Entry.
59. Bank Reconciliation (continued)
Conveniently User Recalculate Outstanding
Entries Totals Utility:
• To improve workflow, the Recalculate Outstanding
Entries Totals utility is now available from the Bank
Reconciliation Utilities menu. This utility allows you to
recalculate the totals of all outstanding check, deposit,
and adjustment entries that have not been marked as
cleared.
60. Bank Reconciliation (continued)
Automatically Reconcile Checks: (similar to
BR-1005)
• Use the new Auto Check Reconciliation Wizard to
create the proper check file format according to the
specifications of your financial institution so you can
efficiently reconcile your checks, or your business
partner can configure the setting in their office, export
the file, and then import it into your system. Once
defined, you can automatically reconcile check
information received from your financial institution.
61. Accounts Payable Enhancements
Pay Vendors Electronically (similar to AP-1063)
• In the Accounts Payable module, you can now pay vendors electronically by
creating an ACH file to increase efficiency, improve your cash management, reduce
operating costs, and lessen the risk of lost or stolen checks. You can enable ACH
electronic payments in the new ACH tab in Accounts Payable Options, and define
how they will be handled by your company and the type of information that will be
transmitted to your financial institution.
• Use the new ACH Interface Maintenance task on the Accounts Payable Setup menu
to select and set up the financial institution(s) you want to use for your electronic
payments. Define the format and layout of the ACH file for each financial
institution.
• Set up your vendors' bank accounts using the Vendor Electronic Payment window,
accessed from Vendor Maintenance. Then use the tasks on the Accounts Payable
Pre-Note Printing menu to generate pre-note ACH files to submit to banks for pre-
note approval. After the vendor bank accounts have been approved, define your
selections in the Vendor Electronic Payments window, including electronic
payment distribution of payments, which can be allocated between one or more
accounts.
62. Accounts Payable (continued)
Pay Vendors Electronically (continued)
• Electronic payments are processed through Check Printing and Electronic
Payment (formerly named Check Printing). After you update the Check
and Electronic Payment Registers, use Generate ACH File to generate a
file for transmission to your bank.
• Along with checks, you can now print electronic payments on the
Accounts Payable Check History Report and the Payment History Report.
They also appear in the Checks tab in Vendor Maintenance and in the
Payments tab in Accounts Payable Invoice History Inquiry. In addition, you
can also choose to print a report of auto checks, manual checks, voided
checks, reversals, credit card transfers, electric payments, wire transfers,
all of these, or in any combination.
• When printing the Vendor Listing and Vendor Listing with Balances
reports, you can now make a selection to print only vendors that are set
up for electronic payments. Also, you can print the vendor’s electronic
payment information on the Vendor Listing.
63. Accounts Payable (continued)
Pay Vendors Electronically (continued)
• You can now record the reversal of an electronic payment in
Manual Check and Payment Entry, though you must contact the
bank directly to cancel or reverse the payment.
• Two new utilities, Purge Electronic Payments and Purge Vendor
Electronic Payment History, have been added to the Accounts
Payable Utilities menu.
• In Role Maintenance, module options have been added allowing
you to manage access to the new Vendor Electronic Payment
window and the ability to print electronic payment information
when printing the Vendor Listing.
64. Paperless Office Enhancements
Accounts Payable Checks, Extended Stubs, and
Electronic Payment Remittance Advices: (similar to
AP-1095)
• Save time, money, and the environment by utilizing Paperless
Office to process, send, and retain electronic copies of Accounts
Payable checks and extended stubs and remittance advices
created for ACH Electronic Payments in PDF format. Add a unique
message to include when e-mailing or faxing electronic
remittances. The PDFs you create are then available to e-mail and
fax, archive, and retrieve when needed. Easily access PDFs using
the Vendor Viewer from Paperless Office or the Checks tab in
Vendor Maintenance/Inquiry.
65. Product Update Enhancement
Product Update Pre-Installation Scan Feature
• Utilize the Product Update Pre-Installation Scan to identify data
integrity issues during the installation. Determine your data’s
health during the scan, and utilize Sage ERP MAS 90 and 200
Library Master Utilities for corrections as needed. The scan
identifies suspect data and the accompanying log provides the
necessary steps to address issues prior to the product update
installation, streamlining the update process. Conveniently add
this maintenance step to your normal process whenever you
install a new product update.
• For more details on the new Pre-Installation Data Scan utility,
please refer to the detailed scan utility document posted on the
Sage ERP MAS 90 and 200 download section of Sage Online.
66. Product Update 4.40.0.3
Product Update 3 Enhancements
Bank Reconciliation
Paperless Office
Compatibility with Microsoft Office 2010
67. Bank Reconciliation Enhancements
Post to General Ledger (New)
• Enhancements to Bank Reconciliation streamline the
workflow for entering checks, deposits and
adjustments such as bank fees and interest earned.
Users can enter these adjustments and post to the
General Ledger directly from the Check, Deposit and
Adjustment Entry screen, and from the Reconcile Bank
screen.
68. Bank Reconciliation Enhancements (continued)
Check, Deposit and Adjustment Entry and
Reconcile Bank (New)
• Easily select Bank Reconciliation transactions to flow to
your General Ledger from the Check, Deposit and
Adjustment Entry screen using new columns – Select
for General Ledger Posting, Distribution Account
Number and Comment for the Checks. These will also
be available fields when entering checks, deposits and
adjustments on the fly. Information you add in the
comment field will also flow through to the General
Ledger when the transactions are posted.
69. Bank Reconciliation Enhancements (continued)
Transaction Register (New)
• This new task has been added to the Bank
Reconciliation Menu, as well as Check, Deposit and
Adjustment Entry and Reconcile Bank to provide the
ability to post selected transactions that are entered in
Bank Reconciliation to the General Ledger module. To
safeguard against unintended entries, posting is only
allowed for those transactions entered directly into the
Bank Reconciliation module.
70. Bank Reconciliation Enhancements (continued)
Security Events for Bank Reconciliation (New)
• In Role Maintenance, “Allow Updating of Registers
from Preview” has been added for the Bank
Reconciliation Transaction Register as a standard
security event. Additionally, “Allow Access to the
Select for G/L Posting Setting for Check Entries” and
Allow Access to the Select for G/L Posting Setting for
Deposit and Adjustment Entries” have been added as
options for the Bank Reconciliation module
71. Bank Reconciliation Enhancements (continued)
Paperless Office Options for Bank
Reconciliation (New)
• Choose to print the Bank Reconciliation Report and
Bank Reconciliation Transaction Register by specific
bank codes, or by all bank codes, and use the go-green
flexible Paperless Office features to e-mail and fax the
PDFs. Convert, save and retrieve the Bank
Reconciliation Report and Bank Reconciliation
Transaction Register in PDF.
72. Compatibility with Microsoft Office 2010 (New)
Sage ERP MAS90 and 200 4.4 is now
compatible with Microsoft Office 2010
73.
74. Next Webinar
Monthly Webcast Series - Held Third Tuesday of each month
Sage MAS90 and MAS200 ERP/Did You
Know? Tips and Tricks
Day: Tuesday, February 15, 2011
Register By: February 14, 2011
Register at:
www.bkdtechnologies.com/events
75. BKD Technologies Help Desk
Sage Software - 866.832.4253
SageSupport@bkd.com
Monday - Friday, 8 a.m. - 5 p.m.
Support Center toll free